Using slack for communication instead of tin cans
 
How much time does your team spend sending internal emails, hunting down files and correcting errors resulting from miscommunications? Without a streamlined company solution for sending messages and managing collaboration, you waste incredible amounts of time simply trying to convey information from one person to another. Relying on segmented systems negatively impacts productivity and limits your work time to the hours spent at the office. This is just one reason many companies have started using Slack for business communication.
 
Slack taps into the popularity and convenience of the current trend toward integration. Moving from traditional email programs and document storage to a cloud-based platform like the one offered by Slack provides a whole new environment in which to manage company-wide communications.
 

Why Companies are Using Slack

 
The current picture of internal communication at many companies is nothing short of abysmal. Project leaders and team members rely on email to send information. They rely on their own hard drives or personal cloud storage to organize files. Messages get missed or lost. Incorrect file versions get passed on and errors multiply. The entire team spends more time fixing mistakes than moving forward on their projects.
 
Searching for and finding messages, attachments and files isn’t always easy in this traditional environment. Every email program has its own search function. File names may not be standardized, and team members don’t always recall which files contain what types of information. Since the company’s internal network stores all information, one team member being out of the office could delay a project for days.
 
Slack for business use bypasses these common problems with a variety of tools and integrations. Using Slack for business improves the way you and your team members talk to each other and share information.
 

How Slack for Business Works

 
The Next Web describes Slack as “chat room for your whole company” and compares the application to Internet Relay Chat (IRC). Based entirely in the cloud, Slack brings all the segmented parts of your internal communication system together. It provides new and better tools for collaboration and uses intuitive commands to facilitate productive interactions between administrators and team members.
 
Slack uses channels to organize all communications. This allows you to have separate areas of communication within the program for each project or department. Users can also send private messages to each other, make voice or video calls and share documents from a variety of sources. Third-party integrations create a unified environment by providing direct access to all the tools your company is already using.
 
Messages in Slack can be sent to channels using the @channel command or to specific users with the @user command. The “DM” option sends a private message only you and the recipient can view. Quick commands for opening and leaving channels streamline use of the application.
 
Think of Slack as the master control room for business communication. Using Slack cuts down on the need for internal email and reduces the amount of time spent switching between programs. Everyone is free to focus on work without interruption, and more time is spent on productive tasks each day.
 

What Are the Benefits of Using Slack for Business?

 
If you’ve been struggling with the pitfalls of internal email and file storage, you can probably see how Slack can transform the way your company communicates. Specific features set Slack apart from similar applications:
 

  • Integration with tools most businesses are using, including: Dropbox, Trello, Google Drive and Google Hangouts
  • Eliminates the need to run multiple applications at once
  • Organization of messages into clear categories to prevent flooded inboxes
  • Inclusion of all essential files with the ability to search and find exactly what you need for each project
  • Detailed indexing speeds up the search process by allowing you to search within documents
  • Unique parameters make it easy to search for messages and files by date, team member, channel or message
  • Streamlined notifications prevent the unnecessary duplication of push notifications to other devices while Slack is open and running
  • Cloud-based access allows you and your team members to interact within the Slack platform using any desktop computer or mobile device, preventing delays or miscommunications associated with having a remote workforce
  • Choice of communication between written, voice and video with public and private options opens the door for diversity in collaboration
  • Guest accounts provide limited access to let vendors and clients participate in projects when necessary

 
Using these tools, you and your team can conquer the problems associated with traditional communication methods. Instead of spending the majority of your day trying to figure out who has which files, what changes need to be made and if everyone has the right versions, you can simply log into Slack for up-to-date information on any project.
 

Get Started with Slack to Enjoy Better Communication

 
Slack offers different plan levels for businesses of all sizes:
 

  • Free
  • Standard
  • Plus
  • Enterprise Grid

 
If you have a small team or just want to see if Slack will work for you, the free plan provides 10,000 messages, 10 third-party integrations and one-on-one voice or video chat. Upgrading removes the limits on message storage and app integration and provides support for up to 15 people on every call. Standard and Plus include screen sharing to make collaboration easier and provide the ability to set up guest accounts for people outside your company.
 
The best plan for your needs also depends on the amount of space you require to store files. Storage options range from five total gigabytes for free accounts up to 20 per team member in Plus. Large corporations may wish to contact Slack directly to ask about the Enterprise Grid plan instead. With its ability to scale, access to even greater storage space and rapid support response, this plan removes the barriers preventing enterprise-level businesses from getting the most out of Slack.
 
When you’re ready to get started, all you have to do is pick your plan and name your team. This gets you a custom URL and access to the administrative panel. Set any necessary messaging restrictions, including whether or not to ban custom emojis, and pick appropriate settings for channels and private groups. Get everyone on board with the mobile app to ensure access in and out of the office. Slack’s tools are simple to grasp, so no extensive training should be required to implement the software and have the whole team start using it.
 

Wrapping It Up

 
Improving your company’s communication system is a big step toward greater efficiency. Using Slack frees you and your team from the endless cycle of internal emails and hours spent looking for documents you know you have but can’t find.
 
When you get your entire staff together in one digital environment, communicating and collaborating become effortless. Projects are completed more quickly, and remote team members stay in the loop. At Adworkz, we decided to use Slack for business. Maybe it’s time to free yourself from outdated business communications and embrace the convenience of cloud-based solutions too.